Alupe University College Jobs & Vacancies 2017 – Apply Now

1. Administrative Assistant

SCALE AUC 7/8
An Officer at this level will normally work under the general guidance of a more experienced officer at Faculty, Schools, and Academic & Administrative Division of the University College where an officer will be exposed to broad administrative dynamics.
Administrative Assistant Job Qualifications
For direct appointment to this scale an officer must have:-

• A Bachelors Degree
• A Postgraduate qualification will be an added advantage

2. Assistant Typesetter

SCALE AUC 6
Assistant typesetters will be responsible to the typesetter in typesetting typescripts/manuscripts.
They will typeset manuscripts of all kinds into proofs and eventually produce camera-ready-copies of the same.
Assistant Typesetter Job Requirements
This is the entry grade for this career structure. To be appointed to this position the candidate must have:

• Worked for not less than three (3) years in an editorial department in a busy publishing house.
• At least a mean grade of C at KCSE or equivalent qualifications with at least a C in English or Kiswahili.
• Stage III in secretarial studies (KNEC) or an equivalent qualification.
• Relevant Certificate in Desktop Publishing (DTP) from a recognized institution
• Ability to interpret accurately typographical and editorial markings on the typescripts/manuscripts and translate the same into typeset work.

3. Accounts Assistant II

SCALE MU 5
This will be the entry and training grade for this cadre .
The officer will work under the supervision of a more experienced officer. Duties will include processing of invoices, receipts and other basic accounting work under the guidance of a Senior Officer.
Accounts Assistant Job Requirements

• CPA I (Section 1), plus 2 years relevant working experience.
• Knowledge of ICT will be an added advantage.

Job Specification for Serving Officer
For promotion to this grade, an officer must have:-

• CPA I (Section 1)
• Knowledge of ICT
• Served at least 3 years at the level of Accounts clerk – grade MU 4

4. Procurement Assistant

SCALE AUC 5/6
Duties for the Procurement Assistant Job

• assisting Procurement Officers in day to day management of supplies activities in their areas of operation;
• filing and ensuring smooth flow of documents between the sections;
• dispatching of quotations, taking charge of assigned functions in their relevant Purchasing, Supplies and stores duties;
• and any other duties and responsibilities assigned by their supervisors or Head of Section from time to time.

Procurement Assistant Job Qualifications

• Advanced Certificate in Supplies Management or its equivalent from a recognized institution.
• Must be a form four graduate with at mean score C.
• Three (3) Years Experience.

5. Senior Accountant

SCALE AUC 13
A senior Accountant is answerable to the Chief Accountant for the overall accounting functions in a section or sections.
Work at this level involves, organization and management of accounting units, directing, controlling and coordinating of both routine and non-routine accounting matters.
Interpreting financial policies, budgetary control system, management accounting methods and monthly/quarterly financial returns.
Responsibilities at this level include advising on all financial policies as well as ensuring that sound accounting principles and controls are applied on financial transactions.
Train and develop staff for high efficiency in accounting services. Supervision of work at this level is generally informal and related to results.
Senior Accountant Job Specifications

• A Masters Degree, such as MBA from a recognized University College in a relevant field such as Accounting, finance or Business Administration and;
• CPA (K) and 9 years relevant experience.
• Practical knowledge of ICT is mandatory at this level.
• Registered with ICPAK
• Served in the grade of Accountant I for at least 3 years and if without Masters Degree, 5 years relevant experience.
• CPA (K)
• Bachelor degree from a recognized University College in a relevant field such as Accounts, Finance or Business Administration.
• Shown merit and ability reflected in work performance and results
• Registered with ICPAK

6. Senior Procurement Assistant

SCALE AUC 7/8

Duties for the Senior Procurement Assistant Job

Work at this level entails:

• assisting the Procurement Officer in day to day management of purchasing supplies functions;
• filing of purchasing documents;
• assisting the Procurement Officer in disposal of obsolete materials;
• and any other duties and responsibilities assigned by their supervisors or Head of Section from time to time.

Senior Procurement Assistant Job Requirements
For appointment to this grade one must have:-

• Diploma in Supplies/Professional course in Supplies Management Foundation Stage in Supplies Management or its equivalent from a recognized institution;
• Must have KCSE with at least a mean of C+.
• Four (4) Years Experience.
• At least have served as a Procurement Assistant for at least 3 years;
• A Diploma in Supplies Management /Professional course in Supplies Management Foundation Stage or its equivalent from a recognized institution.

7. Assistant Security Officer

SCALE AUC 5/6
Duties for the Assistant Security Officer Job 

• General Security duties Beat/ Patrol;
• prevention and detection of crime; offenders;
• Preserving the scenes of crime, initial investigation in area of supervision;
• Investigating breaking, rape cases, fraud, burglaries and stealing;
• Ensuring that guard report on duty in time and allocating duties in assignment;
• Issue the guards with instructions/ briefs during parade;
• Ensuring that handing and taking over duties is carried out and signed by both incoming and outgoing guards;
• and Conveying information as communicated by the Assistant Security Officer who is the duty officer to all the guards;

Assistant Security Officer Job Requirements

• Served in the grade of security supervisor or in a comparable and relevant position in a security firm for at least five (5) years.
• Demonstrated outstanding administrative ability in controlling security guards.
• A Diploma in criminology or social order or its equivalent from a recognized institution.

Job Specification for Serving Officers
For appointment to this grade an officer must have:-

• Served in the grade of security supervisor for at least three (3) years.
• A Diploma in criminology or social order or its equivalent from a recognized institution.
• No criminal record.
• Been confirmed in the service of Alupe University College.

8. Housekeeper

SCALE AUC 6
Housekeeping services at this level will entail co-coordinating with senior officers, to ensure that smooth flow of supplies and necessary repair works are carried out in the institution’s hostels.
Duties for the Housekeeper Job

• supervising officers working under him/her;
• and enforcing policy regulations on visiting hours in the students’ hostels.
• OR Catering services at this level will entail general organization and supervision of kitchen and services;
• ensuring that there is high standard of personal hygiene is maintained;
• requisitioning of raw food and cleaning materials from the store;
• checking the quality and quantity of food supplies, equipment and safety of foodstuff.
• The officer will also be expected to supervise and allocate work schedules.

Housekeeper Job Requirements

• Diploma/certificate in Housekeeping and Laundry and/or Diploma/certificate in Institutional Management
  five (5) years working experience
• Advanced certificate in Housekeeping and Laundry and/or Advanced certificate in Institutional Management
• Served in the grade of Assistant House keeper/Assistant Cateress II for a period of three (3) years.
• Shown merit and ability as reflected in work performance and results

9. Accounts Assistant

SCALE AUC 6
Work at this level will entail verifying compiled statistical records for accuracy, safe keeping of invoices, receipts and other documents under guidance of a more experienced officer.
Accounts Assistant Job Requirements
To be appointed to this grade, one must have;

• CPA I, plus 4 years relevant working experience.
• Knowledge of ICT will be an added advantage.

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10. Technician

SCALE AUC 8
Roles for the Technician Job

• supervising Technical Assistants and Assistant Technicians;
• collection and preparation of teaching and research materials;
• obtaining and setting of equipment for practicals and demonstrations;
• ensuring safe keeping and disposal of waste left behind after practicals;
• assisting the teaching staff and students in carrying out various laboratory/workshop and field activities and carrying out basic routine analysis in any relevant discipline in the laboratory/workshop, carrying out basic maintenance of laboratory/workshop equipment;
• and performing any other duties as may be assigned by the Head of Department.

Technician Job Requirements

• Ordinary Diploma in relevant discipline or its equivalent from a recognized institution.
• At least six (6) years relevant laboratory working experience
• Served in the grade of Assistant Technician or in a comparable and relevant position for at least three (3) years;
• Ordinary Diploma in relevant discipline or its equivalent from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

11. Senior Administrative Assistant

SCALE AUC 9/10
An Officer at this level will normally work under the general guidance of a more experienced officer at Faculty, Schools, and Academic & Administrative Division of the University College where an officer will be exposed to broad administrative dynamics.
Senior Administrative Assistant Requirements

• A Bachelors Degree
• A CPS II qualification or any other relevant management qualification
• A Postgraduate qualification will be an added advantage
• Served in the grade of Administrative Assistant for at least three (3) years.
• Shown merit and ability as reflected in work performance and results.
• a post graduate certificate in a relevant field will be a definite advanta

12. Library Assistant

SCALE AUC 6
Roles for the Library Assistant Job

• An officer at this level will be responsible for shelving, circulation tasks and information outreach activities;
• cataloguing, classification;
• OPAC’s and CDROMS including electronic information searching for library users;
• and sending reminder notices for overdue publications.

Library Assistant Job Specifications
For direct appointment to this grade one must have:-

• a certificate in Library and Information Studies from a recognized institution;
• served for at least five (5) years as a Library Assistant in a well established library/information centre, and Kenya Certificate of Secondary Education with a minimum grade of D+ or its acceptable equivalent with at
• least a C- in any of the following subjects:- Mathematics, History, English or Kiswahili.
• Those who will have worked in an automated academic library will have an added advantage.
• served in the grade of Library Assistant AUC 5 for at least three (3) years.
• a Certificate in Library and Information Studies or its equivalent from a recognized in institution;
• shown merit and ability as reflected in work performance and results in their present grades

13. Internal Auditor

SCALE AUC 12
An officer at this level may be in charge of a section/unit or Audit team comprising staff below him/her. Specifically, work at this level will involve audit assignments in a University College College/Campus, making reports to the immediate officer and examining payment schedules and preparing audit programmers and supervising staff below him/her.
Internal Auditor Job Requirements

• A Bachelor of Commerce (Accounting, Finance, Business Administration) degree or its equivalent from a recognized University College.
• CPA (K) and 4 years’ relevant experience
• Knowledge of ICT
• A relevant Masters degree will be an added advantage

Job Specification for Serving Officer
For promotion to this grade, an officer must have:-

• Served in the grade of Internal Auditor II for at least a period of 3 years
• A Bachelor of Commerce (Accounting, Finance, Business Administration) degree or its equivalent from a recognized University College.
• CPA (K) (iv) Knowledge of ICT
• Shown merit and ability in work performance and results.

How to apply for the Job

Ten copies should be submitted in writing together with updates curriculum vitae giving details of applicant’s age, marital status, academic and professional qualifications. work experience, present post and salary, telephone contact, names and address of three referees plus copies of certificates and testimonials.
The title and reference number of the position applied for should be clearly indicated in the application.
Applications should be addressed to;
The Principal, Alupe University College P.O Box 845 Busia 50400 Kenya.
So as to reach him not later than 2nd August, 2017.
Applicants are required to contact their referees and request them to send their letters of reference to the above address.
The referees should write and send their recommendations under sealed envelops within three weeks from the date of this advertisement.
For those already in employment, applications should be channeled through their head of department.